How to Become a Virtual Assistant in 5 Steps

How to become a virtual assistant online

Last Updated on October 15, 2022

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It’s always a great idea to make money from home. If you’re interested in becoming a virtual assistant, this blog post is for you!

You’ll learn how to become a virtual assistant in easy steps with little or no experience. It’s possible to work as a VA even without special skills, but you need to know the ins and outs of this kind of work.

And so, we’ll cover everything from setting up your VA business to finding clients and thus generating income. Whether you are just starting out or you are looking to take your business to the next level, this post has something for you!

Related: How to Become a Freelance Writer

What Is a Virtual Assistant?

A virtual assistant (VA) is an online professional who provides various services to businesses and entrepreneurs while working remotely. The scope of work for a VA can be very broad, depending on the needs of the clients. You could do things like writing, marketing, or bookkeeping for businesses.

The great thing about being a VA is that you can work from anywhere in the world, as long as you have a laptop and an internet connection. You also have the freedom to choose your own hours and work with clients that you’re interested in.

What Skills Do You Need to Become a Virtual Assistant?

Though you don’t need any special education to become a virtual assistant, there are some skills that will help you stand out from the competition.

Some of the most desired skills in a VA include:

  • Communication skills: You need excellent written and verbal communication skills when reaching out to clients.
  • Organizational skills: Being highly organized and detail-oriented will help you keep track of all the different tasks you need to complete.
  • Time management skills: Any VA should be able to manage time wisely when working with clients. You need to be able to juggle multiple tasks and meet deadlines.
  • Tech skills: Many VAs are expected to be proficient in using a variety of computer programs and tools. So, it helps if you have basic tech skills, such as being able to use Microsoft Office or Google Docs.
  • Social media skills: Basic knowledge of SEO and social media marketing goes a long way toward making your work easier.

If you have any other skills that you think would be valuable to VA clients, be sure to list them on your resume or website.

How to Become a Virtual Assistant and Make Money

Now that you know what a virtual assistant is and what skills are needed to be successful in this career, let’s dive into how you can become a VA and start making money.

1. Start by creating a list of services that you can offer

As mentioned before, the scope of work for a VA can be very broad. Think about what kinds of tasks you’re good at and enjoy doing. Maybe you’re great at online research or are a whiz with social media. Whatever your strengths may be, make sure to list them so you can market yourself accordingly.

Here are a few in-demand VA services that are common:

  • Content creation: This could involve writing blog posts, creating graphics, or even recording videos.
  • Editing and proofreading: If you have a keen eye for detail, you can help businesses by editing their content.
  • Social media management: This involves creating and scheduling social media posts, as well as engaging with followers.
  • Email marketing: You could manage someone’s email list or create email campaigns.
  • Data entry: This involves inputting data into a spreadsheet or database.
  • Customer service: You could be the one handling customer questions and complaints.
  • Calendar management: You would be responsible for scheduling appointments and managing a client’s calendar.
  • Bookkeeping: It could involve keeping track of expenses or invoicing clients.

It’s best if you can do various types of remote administrative tasks as a VA rather than one or a few. The reason is that when someone hires you to be their VA, they’ll need you to fulfill their administrative demands. This approach gives the client a chance to focus on the core operations and experience quicker business growth.

2. Choose your target market

Once you know what services you can offer, it’s time to start thinking about who you want to work with. Do you want to work with particular individuals, small businesses, or large enterprises? Do you want to specialize in a certain industry, maybe education, entertainment, or online marketing?

Figuring out your target market will help you determine how to price your services and where to look for clients. Some VAs prefer to work with a specific type of client, while others are open to working with anyone who needs their help. There’s no right or wrong answer here – it all depends on what you’re looking for in a client.

Now, speaking of clients, here are some businesses that may need a VA:

  • Blogs: Most bloggers, especially part-time or established ones, need someone else to oversee the growth of their blogs.
  • General websites: Many small businesses have a website but don’t have the time to maintain it.
  • E-commerce stores: These businesses need someone to handle the day-to-day operations, such as customer service, order fulfillment, and product listing.
  • Consultancy: Consultants are usually too busy with their clients to do all the work themselves. They need someone to handle the administrative tasks, such as scheduling appointments and preparing proposals.
  • Online courses: Online course sellers need someone to take care of the behind-the-scenes work, such as editing video content and structuring their courses.
  • Digital marketing: Many digital marketers are so busy with their clients that they don’t have time to do stuff like sending out emails and customer service.
  • Online startups: Startups are always in need of extra help to get things off the ground.

The above is just to give you an idea of who you can work with and get paid as a VA online.

3. Determine what to charge

One of the most common questions people ask is how much they should charge for their services. According to ZipRecruiter, the hourly rate is $21 on average.

As a general rule of thumb, you can start by charging around $20 to $50 per hour, depending on your skills and experience. Of course, some clients may be willing to pay more or less than this range. It all depends on how in-demand your skills are and how much the client is willing to pay.

You can also offer package deals at a discounted rate if the client needs more than one service.

One strategy to come up with pricing is to know how much people get paid for specific services that you want to offer and get a nice average for them all. You can use online tools like Salary.com and Payscale.com to research the amount of money others in a particular field are making.

The thing is, if you establish yourself properly as a VA online, you could make $5,000 fast or more online within a month.

4. Set up a website or online portfolio

This is how potential clients will learn more about you and the services you offer. Include information about your experience, skills, education, and rates.

Your website doesn’t have to be anything fancy. A simple, clean design is usually best. You can even set up a free website using WordPress. But it really helps to look professional and have your own domain name.

You can get a domain name and web hosting on Bluehost at affordable rates. From there, you could start blogging, a.k.a publishing posts and promoting your services in them, to get your services in front of more eyes.

Another great way to build your presence online and be more visible is by being active on social media. Numerous social networking sites may work for you. It can be Instagram, Twitter, Facebook, TikTok, YouTube, or any other.

It depends on the platform where you feel at home and one that is easy or you to use and make progress. But it also has to be a place where your potential clients are.

5. Look for VA clients

Now that you’re all set up and have determined the services, know how much to charge, and have set yourself up online, it’s time to start looking for clients.

You can use one client-finding method and stick with it until you see results. You could also use a couple of ideas and see how they can work for you.

It can take some time and effort. So don’t just go hopping from one place to another looking for quick success.

How to Find Virtual Assistant Jobs

Here are some ways you can go about getting hired as VA online or offline:

Use job boards

There are lots of job boards that post hundreds of new and remote jobs every day. FlexJobs is one of the best examples. Thousands of online work-from-home jobs are available on the platform.

This job search site is known for its hand-screening of jobs and allows you to search for VA gigs nearby or in other regions without using a lot of effort. You simply enter a keyword or title, such as VA or Virtual Assistant to find relevant opportunities that suit you.

You’ll need to create a FlexJobs account to become a member and access the details to apply for a specific job that’s listed. Flexjobs also offers job search support in all categories.

Go to freelance marketplaces

Numerous freelancing websites bring together businesses and service providers. These platforms work like job boards but with a twist. Businesses post their project on the site, and then freelancers can send proposals.

One of the most popular freelance marketplaces is Upwork. You can find long-term and short-term projects on this platform. If you are considering this option, you must create a strong profile and include samples of your previous work to increase your chances of being hired.

Reach out to businesses directly

Another way to get clients as a VA is by reaching out to businesses and companies that may need your services. This method can be quite effective since you’re targeting businesses that may actually have a need for a virtual assistant.

To do this, you can use LinkedIn to find businesses or companies in your industry that may be open to hiring remote workers. You can also use Google to search for businesses that are based near you or in the areas where you want to work.

You can also look for job postings on company websites. Many businesses post job openings on their own websites or on job boards.

Network with other VAs

One of the best ways to get clients as a new virtual assistant is by networking with other VAs. You can find them through social media groups, online forums, or even at local business events.

There are also many VA meetups and conferences that you can attend to network with other VAs in person.

Building a strong network of other virtual assistants can help you get referrals and leads for new clients. It can also help you find mentors and colleagues who can offer advice and support.

Apply to VA agencies

Another way to get started as a VA is by applying to work with an agency. These agencies connect businesses with VAs and often have a large network of clients that they work with.

Working with an agency can be a great way to get started as a VA because it can provide you with a steady stream of work. It can also help you build your portfolio and get experience working with different types of clients.

Start your own online VA business

If you have a strong entrepreneurial spirit, then you may want to start your own VA business. This can be a great way to build a client base and get started in the industry.

There are many things to consider when starting your own business, such as how to find clients and how to market your services.

You can start by creating a website or blog to showcase your services. You can also use social media and online directories to promote your business. You can as well pay for ads online if you have the budget to reach more people and get hired easily.

Virtual Assistant FAQs

How much can I make as a virtual assistant?

It will vary a lot. What determines how much you can make includes the services you offer, your client’s budget, how many clients you have, your efforts in finding more clients, and so on.

So, there’s no specific amount VAs earn. But while starting out, expect to get paid $10 to $15 per hour.

This comes to something between $1,000 and $3,000 in a month. The earnings can go into tens of thousands if you increase your worth.

Related: How to Make $1,000 Fast

How do I become a virtual assistant with no experience?

What you need to do if you’re a total newbie is to take virtual assistant training. Of course, it’s possible to find lots of information and tutorials online for free. But you can as well invest in virtual assistant resources like e-books and courses to get where you want to be faster.

What qualifications do I need to become a virtual assistant?

There are no specific qualifications required to become a virtual assistant. However, there are VAs with experience working in office settings or as administrative assistants.

It can be helpful to have some knowledge of common office software, such as Microsoft Office or Google Docs, and experience using project management tools, such as Trello or Asana. Some VAs also have experience working in specific industries, such as real estate or healthcare.

What exactly does a virtual assistant do? What are some common tasks that virtual assistants perform?

Virtual assistants can perform a wide range of tasks, depending on their skills and the needs of their clients. Some common tasks include scheduling appointments, managing email inboxes, handling customer inquiries, creating and managing social media accounts, and conducting research.

Do you need to be certified to be a virtual assistant?

While there’s no formal education required to become a VA, some people choose to get certified in order to show potential clients that they’re serious about their careers.

There are various types of certification programs available online. Some VA training also comes with certifications upon completion to show you’re someone that knows what they’re doing.

Wrapping It up

Hope this article was helpful in how to become a virtual assistant! VAs are in high demand and there are many ways to get started in the industry. Whether you want to apply for VA jobs online, work with an agency, or find clients on your own, there are plenty of options available.

The best way to get started is by creating an online presence and networking with others. You can also start your own online VA business if you have the entrepreneurial spirit. Just be sure to do your research and create a strong portfolio before getting started.

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About Mike Stuzzi

I'm a blogger and Internet entrepreneur with over 7 years of experience in writing and personal finance. Contributed posts to major sites like Lifehack. I help Millennials make money and manage their finances effectively.

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